# 4. License Utilization User Type: **Super Administrator** Source: *Mi Digital Academy - Education CRM Features Document* --- ## 4. License Utilization ### 4.1 Institute License Usage and Available Seats **What it does:** Shows the institute license usage and available seats: the usage of the licenses (the usage, the institute, the count, the seats) and the available seats (the seats, the institute, the count) are shown on the dashboard, so the licenses are visible (the overview is the summary). The Super Administrator views the license usage and available seats (the institute, the count, the seats) so the viewing is structured and the overview is explicit. **Sub-features:** - License usage: the usage (the usage, the institute, the count, the seats) - Available seats: the seats (the seats, the institute, the count) - Usage count: the count (the count of the used licenses) - Seat count: the count (the count of the available seats) - Usage period: the period (the period of the usage, e.g., the monthly, the quarterly) - Usage view: the view (the usage, the institutes, the seats, the period) - Usage export: the export (the usage, the format, the period) - Audit logging of the license usage viewing **Super Administrator User Journey:** 1. Super Admin views the license usage: the usage (the usage, the institute, the count, the seats), the available seats (the seats, the institute, the count), and the period (the period of the usage); the overview is explicit. 2. Views the usage count: the count (the count of the used licenses); the count is the measure. 3. Views the seat count: the count (the count of the available seats); the count is the capacity. 4. Views an institute's usage: the usage (the usage, the institute, the count, the seats); the usage is the detail. 5. Sets the usage period: the period (the period of the usage, e.g., the monthly, the quarterly); the period is the scope. 6. Exports the usage: the export (the usage, the format, the period); the export is the record. 7. The usage is visible: the usage, the institutes, the seats, the period, so the overview is complete. 8. The license usage viewing is audit-logged with the institute, the usage, and the timestamp. **Rules & Edge Cases:** - The license usage is the measure (the usage, the institute, the count, the seats); the usage is the consumption. - The available seats are the capacity (the seats, the institute, the count); the seats are the remaining. - The usage count is the volume (the count of the used licenses); the count is the measure. - The seat count is the capacity (the count of the available seats); the count is the remaining. - The usage is visible (the usage, the institutes, the seats, the period); the viewing is managed. - License usage viewing is audit-logged with the institute, usage, and timestamp. ### 4.2 License Expiry Alerts **What it does:** Shows the license expiry alerts: the alerts for the expiring licenses (the alert, the institute, the license, the expiry date, the count) are shown on the dashboard, so the expiries are visible (the overview is the summary). The Super Administrator views the license expiry alerts (the institute, the license, the expiry date, the count) so the viewing is structured and the alerts are explicit. **Sub-features:** - Expiry alert: the alert (the alert, the institute, the license, the expiry date, the count) - Expiry date: the date (the date of the expiry, e.g., the 30 days, the 60 days) - Expiry count: the count (the count of the expiring licenses) - Alert threshold: the threshold (the threshold for the alert, e.g., the 30 days) - Alert period: the period (the period of the alerts, e.g., the monthly, the quarterly) - Alert view: the view (the alerts, the institutes, the dates, the period) - Alert export: the export (the alerts, the format, the period) - Audit logging of the license expiry alert viewing **Super Administrator User Journey:** 1. Super Admin views the license expiry alerts: the alerts (the alert, the institute, the license, the expiry date, the count), the dates (the date of the expiry, e.g., the 30 days, the 60 days), and the period (the period of the alerts); the overview is explicit. 2. Views the expiry count: the count (the count of the expiring licenses); the count is the measure. 3. Views an institute's expiry: the alert (the alert, the institute, the license, the expiry date, the count); the alert is the detail. 4. Sets the alert threshold: the threshold (the threshold for the alert, e.g., the 30 days); the threshold is the trigger. 5. Sets the alert period: the period (the period of the alerts, e.g., the monthly, the quarterly); the period is the scope. 6. Exports the alerts: the export (the alerts, the format, the period); the export is the record. 7. The alerts are visible: the alerts, the institutes, the dates, the period, so the overview is complete. 8. The license expiry alert viewing is audit-logged with the institute, the alert, and the timestamp. **Rules & Edge Cases:** - The expiry alert is the warning (the alert, the institute, the license, the expiry date, the count); the alert is the signal. - The expiry date is the deadline (the date of the expiry, e.g., the 30 days, the 60 days); the date is the time. - The expiry count is the measure (the count of the expiring licenses); the count is the volume. - The alert threshold is the trigger (the threshold for the alert, e.g., the 30 days); the threshold is the control. - The alerts are visible (the alerts, the institutes, the dates, the period); the viewing is managed. - License expiry alert viewing is audit-logged with the institute, alert, and timestamp. ### 4.3 Renewal and Upgrade Opportunities **What it does:** Shows the renewal and upgrade opportunities: the opportunities for the renewals (the opportunity, the institute, the license, the amount, the date) and the upgrades (the opportunity, the institute, the license, the amount, the date) are shown on the dashboard, so the opportunities are visible (the overview is the summary). The Super Administrator views the renewal and upgrade opportunities (the institute, the license, the amount, the date) so the viewing is structured and the opportunities are explicit. **Sub-features:** - Renewal opportunity: the opportunity (the opportunity, the institute, the license, the amount, the date) - Upgrade opportunity: the opportunity (the opportunity, the institute, the license, the amount, the date) - Opportunity count: the count (the count of the opportunities) - Opportunity amount: the amount (the amount of the opportunities) - Opportunity period: the period (the period of the opportunities, e.g., the monthly, the quarterly) - Opportunity view: the view (the opportunities, the institutes, the amounts, the period) - Opportunity export: the export (the opportunities, the format, the period) - Audit logging of the renewal and upgrade opportunity viewing **Super Administrator User Journey:** 1. Super Admin views the renewal and upgrade opportunities: the opportunities (the renewal, the upgrade, the institute, the license, the amount, the date), the counts (the count of the opportunities), and the period (the period of the opportunities); the overview is explicit. 2. Views the renewal opportunities: the opportunity (the opportunity, the institute, the license, the amount, the date); the opportunity is the renewal. 3. Views the upgrade opportunities: the opportunity (the opportunity, the institute, the license, the amount, the date); the opportunity is the upgrade. 4. Views the opportunity count: the count (the count of the opportunities); the count is the measure. 5. Views the opportunity amount: the amount (the amount of the opportunities); the amount is the value. 6. Exports the opportunities: the export (the opportunities, the format, the period); the export is the record. 7. The opportunities are visible: the opportunities, the institutes, the amounts, the period, so the overview is complete. 8. The renewal and upgrade opportunity viewing is audit-logged with the institute, the opportunity, and the timestamp. **Rules & Edge Cases:** - The renewal opportunity is the chance (the opportunity, the institute, the license, the amount, the date); the opportunity is the potential. - The upgrade opportunity is the chance (the opportunity, the institute, the license, the amount, the date); the opportunity is the potential. - The opportunity count is the measure (the count of the opportunities); the count is the volume. - The opportunity amount is the value (the amount of the opportunities); the amount is the measure. - The opportunities are visible (the opportunities, the institutes, the amounts, the period); the viewing is managed. - Renewal and upgrade opportunity viewing is audit-logged with the institute, opportunity, and timestamp.