# 5. Financial Reconciliation User Type: **Super Administrator** Source: *Mi Digital Academy - Education CRM Features Document* --- ## 5. Financial Reconciliation ### 5.1 Financial Reconciliation Tools **What it does:** Provides the financial reconciliation tools: the tools for the reconciliation (the tool, the reconciliation, the matching, the discrepancy) are provided, so the finances are reconciled (the reconciliation is the matching). The Super Administrator uses the reconciliation tools (the reconciliation, the matching, the discrepancy, the resolution) so the tools are structured and the reconciliation is explicit. **Sub-features:** - Reconciliation tool: the tool (the tool, the reconciliation, the matching, the discrepancy) - Reconciliation: the reconciliation (the reconciliation, the matching, the discrepancy) - Matching: the matching (the matching of the transactions, the records) - Discrepancy: the discrepancy (the discrepancy, the mismatch, the difference) - Resolution: the resolution (the resolution of the discrepancy, the correction) - Reconciliation record: the record (the reconciliation, the matching, the discrepancy, the date) - Reconciliation view: the view (the reconciliations, the period) - Audit logging of the financial reconciliation **Super Administrator User Journey:** 1. Super Admin uses the reconciliation tool: the tool (the tool, the reconciliation, the matching, the discrepancy), the reconciliation (the reconciliation, the matching, the discrepancy), and the period (the period of the reconciliation); the tool is explicit. 2. Runs the reconciliation: the reconciliation (the reconciliation, the matching, the discrepancy); the reconciliation is the process. 3. Views the matching: the matching (the matching of the transactions, the records); the matching is the alignment. 4. Views the discrepancies: the discrepancy (the discrepancy, the mismatch, the difference); the discrepancy is the issue. 5. Resolves a discrepancy: the resolution (the resolution of the discrepancy, the correction); the resolution is the fix. 6. The reconciliation is recorded: the record (the reconciliation, the matching, the discrepancy, the date); the record is the proof. 7. Exports the reconciliation (the reconciliation report, the period); the export is the record. 8. The financial reconciliation is audit-logged with the reconciliation, the discrepancy, and the timestamp. **Rules & Edge Cases:** - The reconciliation tool is the capability (the tool, the reconciliation, the matching, the discrepancy); the tool is the means. - The reconciliation is the process (the reconciliation, the matching, the discrepancy); the reconciliation is the action. - The matching is the alignment (the matching of the transactions, the records); the matching is the verification. - The discrepancy is the issue (the discrepancy, the mismatch, the difference); the discrepancy is the problem. - The reconciliation is visible (the reconciliations, the period); the tools are managed. - Financial reconciliation is audit-logged with the reconciliation, discrepancy, and timestamp. ### 5.2 Match Transactions Against Gateway Records **What it does:** Matches the transactions against the gateway records: the transactions (the transaction, the amount, the date) are matched against the gateway records (the record, the gateway, the amount, the date), so the transactions are verified (the matching is the verification). The Super Administrator runs the matching (the transaction, the gateway record, the amount, the date) so the matching is structured and the verification is explicit. **Sub-features:** - Transaction: the transaction (the transaction, the amount, the date) - Gateway record: the record (the record, the gateway, the amount, the date) - Matching: the matching (the matching of the transaction, the gateway record) - Match status: the status (the matched, the unmatched, the mismatched) - Matching record: the record (the transaction, the gateway record, the match status, the date) - Matching view: the view (the matches, the period) - Matching export: the export (the matches, the format, the period) - Audit logging of the transaction matching **Super Administrator User Journey:** 1. Super Admin runs the matching: the transactions (the transaction, the amount, the date), the gateway records (the record, the gateway, the amount, the date), and the period (the period of the matching); the matching is explicit. 2. Views the matched transactions: the match (the matched, the transaction, the gateway record); the match is the alignment. 3. Views the unmatched transactions: the unmatched (the unmatched, the transaction, the gateway record); the unmatched is the gap. 4. Views the mismatched transactions: the mismatched (the mismatched, the transaction, the gateway record, the difference); the mismatched is the issue. 5. The matching is recorded: the record (the transaction, the gateway record, the match status, the date); the record is the proof. 6. Exports the matching (the matching report, the period); the export is the record. 7. The transactions are visible: the transactions, the gateway records, the period, so the matching is complete. 8. The transaction matching is audit-logged with the transaction, the gateway record, and the timestamp. **Rules & Edge Cases:** - The transaction is the entry (the transaction, the amount, the date); the transaction is the record. - The gateway record is the external proof (the record, the gateway, the amount, the date); the record is the verification. - The matching is the alignment (the matching of the transaction, the gateway record); the matching is the verification. - The match status is the state (the matched, the unmatched, the mismatched); the status is the control. - The transactions are visible (the transactions, the gateway records, the period); the matching is managed. - Transaction matching is audit-logged with the transaction, gateway record, and timestamp. ### 5.3 Identify and Resolve Discrepancies **What it does:** Identifies and resolves the discrepancies: the discrepancies (the discrepancy, the mismatch, the difference, the amount) are identified and resolved (the resolution, the correction, the date), so the discrepancies are fixed (the resolution is the fix). The Super Administrator identifies and resolves the discrepancies (the discrepancy, the difference, the resolution, the correction) so the handling is structured and the resolution is explicit. **Sub-features:** - Discrepancy: the discrepancy (the discrepancy, the mismatch, the difference, the amount) - Discrepancy identification: the identification (the discrepancy is identified, the difference, the amount) - Discrepancy resolution: the resolution (the resolution of the discrepancy, the correction, the date) - Resolution status: the status (the identified, the resolved, the pending) - Discrepancy record: the record (the discrepancy, the difference, the resolution, the date) - Discrepancy view: the view (the discrepancies, the period) - Discrepancy export: the export (the discrepancies, the format, the period) - Audit logging of the discrepancy identification and resolution **Super Administrator User Journey:** 1. Super Admin views the discrepancies: the discrepancies (the discrepancy, the mismatch, the difference, the amount), the statuses (the identified, the resolved, the pending), and the period (the period of the discrepancies); the discrepancies are explicit. 2. Identifies a discrepancy: the identification (the discrepancy is identified, the difference, the amount); the identification is the detection. 3. Reviews the discrepancy: the discrepancy (the discrepancy, the mismatch, the difference, the amount); the review is the evaluation. 4. Resolves the discrepancy: the resolution (the resolution of the discrepancy, the correction, the date); the resolution is the fix. 5. The discrepancy is recorded: the record (the discrepancy, the difference, the resolution, the date); the record is the proof. 6. Exports the discrepancies (the discrepancy report, the period); the export is the record. 7. The discrepancies are visible: the discrepancies, the period, so the handling is complete. 8. The discrepancy identification and resolution is audit-logged with the discrepancy, the resolution, and the timestamp. **Rules & Edge Cases:** - The discrepancy is the issue (the discrepancy, the mismatch, the difference, the amount); the discrepancy is the problem. - The discrepancy identification is the detection (the discrepancy is identified, the difference, the amount); the identification is the finding. - The discrepancy resolution is the fix (the resolution of the discrepancy, the correction, the date); the resolution is the action. - The resolution status is the state (the identified, the resolved, the pending); the status is the control. - The discrepancies are visible (the discrepancies, the period); the handling is managed. - Discrepancy identification and resolution is audit-logged with the discrepancy, resolution, and timestamp.