# 6. Budget & Cost Centers

User Type: **Organization**
Source: *Mi Digital Academy - Education CRM Features Document*

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## 6. Budget & Cost Centers

### 6.1 Budget Allocation
**What it does:** Lets the organization allocate its education budget across programs, departments, and periods, and track budget consumption.

**Sub-features:**
- Allocate budget across programs
- Allocate budget across departments
- Allocate budget across periods
- Budget consumption tracking
- Budget variance report
- Budget Allocation available on web and mobile
- budget allocation event logging (viewed)
- Audit logging of budget allocation

**Organization User Journey:**
1. Organization navigates to Budget Allocation.
2. Organization reviews the budget allocation details shown.
3. Organization performs the primary action for budget allocation.
4. Organization confirms the result matches the documented behavior.
5. Organization opens Profile → "Activity" and confirms the events are recorded.

**Rules & Edge Cases:**
- Allocate budget across programs.
- Allocate budget across departments.
- Allocate budget across periods.
- Budget consumption tracking.
- Budget variance report.

### 6.2 Cost Center Tracking
**What it does:** Tracks spend by cost center: assign cost centers to programs and departments, and report spend per cost center.

**Sub-features:**
- Define cost centers
- Assign cost centers to programs and departments
- Spend per cost center
- Cost center report by period
- Cost center export
- Cost Center Tracking available on web and mobile
- cost center tracking event logging (viewed)
- Audit logging of cost center tracking

**Organization User Journey:**
1. Organization navigates to Cost Center Tracking.
2. Organization reviews the cost center tracking details shown.
3. Organization performs the primary action for cost center tracking.
4. Organization confirms the result matches the documented behavior.
5. Organization opens Profile → "Activity" and confirms the events are recorded.

**Rules & Edge Cases:**
- Define cost centers.
- Assign cost centers to programs and departments.
- Spend per cost center.
- Cost center report by period.
- Cost center export.